Privacy Policy

Whose information, and who decides

Most information in Camber is about an employer’s employees and their family members, and is entered by the employer, by JCIS staff working for the employer, or by the employee. For employment and payroll records, the employer decides what is collected and how it is used; JCIS processes it on the employer’s behalf. As the employer’s insurance broker, JCIS also uses benefits information to place and service coverage.

What we collect

• Identity and contact details: name, address, email, phone, date of birth, Social Security number.
• Employment and payroll: hire date, job, pay rate, hours and timesheets (where the employer uses time-keeping), withholding elections (Form W-4), pay history and tax forms (W-2, 1095-C).
• Employment eligibility (Form I-9) information and documents, where the employer uses Camber for onboarding.
• Benefits: plan elections, dependents and beneficiaries, coverage dates, and life-event information.
• Account and security data: sign-in history, device and IP address, multi-factor authentication records, and an audit log of who viewed or changed sensitive records.

How we use it

• To administer the employer’s benefits and enroll employees and dependents with insurance carriers.
• To calculate payroll and prepare tax and benefits filings and notices for the employer.
• To provide employee self-service: viewing pay, benefits, documents and personal records.
• To meet legal and compliance obligations, and to secure the platform and investigate misuse.
• With an employee’s separate, written consent only: to help that person apply for coverage through the Federally-facilitated Marketplace (HealthCare.gov).

We do not sell personal information, and we do not use it for advertising. Camber has no advertising or analytics trackers.

Who we share it with

• The employer (and people the employer authorizes in Camber).
• Insurance carriers and benefit administrators, to enroll and maintain coverage.
• Government agencies, when required filings are made (for example, the IRS and state tax and labor agencies).
• The Marketplace, only with the employee’s consent as described above.
• Anyone else only when the law requires it, or to protect people or the platform from fraud or harm.

Camber’s application, database and email server are operated by JCIS on its own equipment, not by an outside cloud provider.

Email and text messages

Camber sends email about your account, benefits, payroll and onboarding. Text messages are sent only to people who have separately agreed to receive them, and you can stop them at any time by replying STOP.

How we protect it

• Social Security numbers and other sensitive fields are encrypted in the database.
• Access is limited by role and by employer; staff accounts require multi-factor authentication.
• Connections use HTTPS; the database is not reachable from the internet.
• Access to sensitive records is logged. Backups are encrypted, and the database and uploaded documents are continuously copied to a second site for recovery.

No system is perfectly secure. If a breach affects your information, we will notify you and the employer as the law requires.

How long we keep it

We keep records for as long as the employer uses Camber and afterwards for as long as the law requires employment, payroll, tax, benefits and immigration records to be kept (several of those periods run for years after employment ends). When records are no longer required, they are deleted or de-identified.

Your choices and rights

You can view and update much of your own information in the employee portal. To see, correct or ask about other information, contact your employer or JCIS. Depending on where you live, you may have additional rights under state law; contact us and we will respond as that law requires.

Children

Camber is not directed to children. Information about dependent children is provided by a parent or guardian for benefits enrollment.

Changes

We will post any change to this policy on this page with a new “last updated” date, and tell employers about material changes.

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